ELC Operational Policies


Operating Days/Times

The ELC serves children ages 8 weeks to Kindergarten.  Classes meet Mondays, Tuesdays, Wednesdays, and Thursdays from 9:00 a.m. until 2:00 p.m. 

Arrival and Dismissal

Our day begins at 9:00 a.m. and ends at 2:00 p.m.  Parents must walk their children to their rooms.  Teachers use the time prior to 9:00 a.m. to set up classrooms.  Early arrivals prevent them from giving children the attention they deserve.  If you arrive early, please wait in the large foyer.  Late arrivals are disruptive to the entire class, especially the child who is late.  Please be on time arriving to school. 

All children should be picked up at 2:00 p.m.  After 2:05 the child will be brought to the front desk and parents will be charged a late fee of $10.00.  Consistent lateness after 2:00 p.m. or failure to pay late charges will be cause for dismissal from the program.

State law requires children to be signed into the classroom each day. 

We will use the check-in system in the foyer for this purpose.  Each child must have a label before entering the classroom.

The only people other than a child’s custodial parents who are authorized to take the child from the ELC are those people designated on the Registration Form. Please notify us in advance when someone other than a parent will be picking up your child.  This person must produce a picture ID or valid driver’s license which will be photocopied for our records.   

Stay and Play

Stay and Play is an after- care program from 2:00 – 3:00 each ELC day.  It is an additional, separate charge from tuition each month.  The rate is $6.00 per child, per day.

Illness and exclusion criteria

Parents should notify the ELC if a child contracts, or is exposed to a contagious disease.  Likewise, the ELC will notify the parents if the child has been exposed to a contagious disease while in attendance.

A child is considered sick if he/she has a fever within the past 24 hours, (a fever is 100.4 or higher), vomited in the past 24 hours, has diarrhea or any of the childhood diseases (mumps, chicken pox, measles, croup, etc.).  The parent may be questioned if a child has any nasal drainage which is not clear, or is coughing or wheezing.  The Director will be notified if a teacher suspects a child is ill, and the parent (or designated caregiver) will be asked to pick him/her up.


We do not administer medication.

Medical Emergencies

In case medical attention is needed, we will administer First Aid or CPR.  We will call 911 and/or take the child to the nearest emergency room.  We will contact the child’s parent or designated emergency contact if the parent cannot be reached.  The child’s physician will also be contacted.

Parental Notifications

We use several methods to notify parents of ELC news.  Parents may be contacted via e-mail, notes placed in backpacks, notes posted on classroom doors, and/or phone calls.

Potty Training

We will assist our children with potty training once the process has begun at home successfully.  Send your child in simple clothing during this time -- no belts, please.  Please pack an extra set of dry clothes, socks and shoes. 

Lunch and Snack

A light snack will be served each morning.  The children bring their own lunches.  All items brought for lunch should be ready to serve.  We are unable to warm or keep cold foods for lunch.  Children should bring nutritious lunches to school.  Carbonated beverages are not allowed.

Immunization Requirements

Each child enrolled must meet applicable immunization requirements specified by the Texas Department of State Health Services. You must provide an immunization record upon enrollment and provide updates.

Enrollment Procedures

The enrollment process at the ELC involves completion of an online  registration form , completion of a health statement, and

payment of a $75 registration fee.  Supply fees are due in September and again in January.

Parents will be notified via e-mail of any policy changes when and if they occur.


We do not offer transportation.

Water Activities

We do not offer water activities.

Field Trips

Students will not participate in field trips.


It is the policy of the ELC that animals will not be allowed in licensed space during operating hours.

Parent Conferences

Conferences will be held with parents on an “as needed” basis to discuss their child’s developmental progress.  Please feel free to call the Center and leave a message for the teachers to schedule a conference.  Formal parent conferences will be held in late spring for 3 year old through Kindergarten classes.

Within each classroom there will be a verbal and/or written system established for sharing day-to-day happenings

Parent Concerns

Parents are encouraged to speak with the Director regarding any questions or concerns about policies and procedures of the ELC.  Parents should call or come by the ELC desk to make an appointment.

Parent Visitation

Parents are welcome to come to the ELC during school hours to observe their child, the Center’s operation, and program activities.  Parents must come by the ELC desk to sign in.

We encourage parent participation in classroom activities.  Teachers will notify parents of scheduled events.


In order to keep the excitement and disruption in routine to a minimum, we ask that parents send a simple treat such as cupcakes or cookies.  Paper plates and forks, if needed, should also be provided.  Please let your child’s teachers know in advance if you plan to celebrate your child’s birthday at school.

Rest Time

All children will have a designated rest time after lunch.  If your child is 3 years old and under, he/she will need a mat or blanket to rest on.  These items need to be brought to school with your child and taken home with your child each day.  The older classes will have a quiet time after lunch, but will not need mats/blankets.


Children should come to school dressed for play.  Dress your child in comfortable clothing that can get dirty and that is easy for young hands to fasten and take on and off.  Many school activities are messy.  We play outdoors throughout the year unless there is a precipitation or temperatures below 40 degrees.  During winter months, children should bring or wear sweaters and hats.  All children must have an extra complete change of clothes in their backpacks. 

Children must bring a school bag/backpack each day; one that can easily be opened and closed, for transporting letters, notices and schoolwork.

Discipline and Guidance Policy

The state guidelines for Discipline are as follows:

A caregiver may only use positive methods of discipline and guidance that encourage self-esteem, self-control, and self-direction, which include at least the following:

There must be no harsh, cruel, or unusual treatment of any child.  The following types of discipline and guidance are prohibited:

Texas Administrative Code, Title 40, Chapters 746 and 747, Subchapters L, Discipline and Guidance

It is the goal of the ELC to provide a happy, positive environment for each student.  In the event that a child persists in behaviors that are harmful to him or others, or continually shows disrespect for authority, the parents will be notified and a conference will be required.  Parents, teachers, and the Director will work together to correct any problems.  If acceptable behavior does not develop within a reasonable amount of time, parents may be asked to remove the child from the program. 

Licensing Information

The ELC’s most recent Licensing inspection report, phone numbers for the local Licensing office and PRS child abuse hotline and the PRS website will be posted on the bulletin board by the ELC desk.

A copy of the minimum standards is available for review.  You may also review them at www.txchildcaresearch.org

The Department of Family and Protective Services regulates our facility.  You can find out more about the regulations of child care facilities at www.dfps.state.tx.us.

The local licensing office number is (817) 321-8604.  It is located at 1501 Circle Drive, Fort Worth, Texas, 76119.

You may report suspected abuse or neglect of a child by calling the child abuse hotline at 1-800-252-5400.